P&C
Roles

P & C President

The President ensures an efficient and well run P&C by

  • establishing good relationships with members, being respectful of everyone's rights and responsibilities
  • developing a vision of where the P&C is heading and what strategies will be implemented to facilitate its success
  • developing a collaborative relationship with the school principal, deputy principal and teaching staff
  • planning meetings and following up on actions from previous meetings in conjunction/ consultation with the executive team
  • embracing the principles of impartiality, tact, respect, inclusiveness and common sense.

The President's duties include:

  • convening meetings, ensuring that they run in accordance with the agenda and constitution
  • ensuring fair discussion by providing everyone with the opportunity to contribute
  • liaising with the principal, and ensuring activities are sanctioned
  • working with the Treasurer to ensure financial accountability
  • ensuring that the school community is kept informed of activities and developments
  • coordinating P&C items for the school newsletter, and ensuring information is accurate and complete
  • seeking sponsorship for P&C events such as the Quiz Night, Croc Rock and other projects
  • being the public 'face' of the P&C.

P & C Vice President

The Vice-President supports the President by

  • chairing meetings in his/ her absence
  • sharing duties and responsibilities as agreed (outlined above)
  • being supportive and attending meetings.

P & C Secretary

The Secretary's role is essential to the effective and efficient operation of the P&C by supporting the President and being responsible for communication and correspondence, and maintaining effective records.

The Secretary's responsibilities include preparing in anticipation of meetings through

  • notifying members of dates for meetings; preparing and distributing agendas; obtaining reports from sub-committees, receiving and managing correspondence and noting apologies
  • taking minutes of meetings and distributing them promptly
  • updating membership register after each general meeting
  • clearing mail and keeping the President informed on al issues
  • ensuring close communication and cooperation between the parent association, office staff, school staff and parents
  • monitoring the P&C email account and referring enquiries as required.

P & C Treasurer

The Treasurer is accountable for, and reports on, the finances of the P&C. The Treasurer is responsible for:

  • keeping accurate financial records of all receipts and expenditures
  • issuing receipts for all monies received, and paying accounts as authorised
  • banking all money regularly
  • presenting a financial report at each general meeting
  • arranging an externally audited financial report for the Annual General Meeting (AGM)
  • reconciling deposits and cheque books with monthly bank statements.

Fundraising Coordinator

The Fundraising Coordinator assists the P&C Committee in coordinating fundraising activities at Swanbourne Primary School. Their duties include:

  • maintaining and publicising the events calendar
  • coordinating volunteers to assist deliver of activities
  • providing leadership to event coordinators
  • discussing fundraising options and opportunities at P&C general meetings
  • presenting budgetary requirements for events requiring financial outlay for P&C committee approval
  • providing the President with relevant information for the school newsletter, web site and annual report.

Canteen Coordinator

The Canteen Coordinator is responsible for running the school canteen and coordinating volunteers. Their responsibilities include:

  • creating a menu which embraces healthy food guidelines (the traffic light system)
  • ensuring the menu pricing structure is sound
  • cleaning checks
  • ordering stock, purchasing ingredients
  • coordinating volunteers for days when the canteen is open
  • maintaining an information pack for volunteers to ensure that there are clear instructions around safe food handling, workplace health and safety, cleaning and other general procedures
  • providing written recipes and guidelines for menu items for volunteers to implement and follow
  • rotating the menu for summer and winter
  • being a central point of contact for the Canteen
  • escalating any concerns/ issues with the School Principal and P&C President

Uniform Shop Coordinator

The Uniform Shop Coordinator is responsible for

  • Stock control
  • Ensure adequate supply to meet needs of school community
  • Organise volunteer rosters
  • Coordinate supply of inter-school and leavers shirts
  • Consult on proposed changes and suppliers
  • Supporting the overall appearance of the school community

School Board Representatives

P&C School Board Representatives attend School Board meetings and participate in

  • determining the objectives, priorities and general policy directions of the school
  • establishing the curriculum priorities and objectives, shape of the school curriculum and the plans for its delivery
  • developing school development plans incorporating frameworks, priority areas, time lines and evaluation/ review
  • controlling the use of school facilities outside school hours
  • providing feedback to the P&C on the above

General Committee Members

P&C membership is open to all parents of pupils who attend the school, and to any citizens within the school community. The P&C maintains a register of members (i.e. any person who has paid the annual $1 subscription is automatically a member of the association). Parents are able to attend meetings without having to become a member, however if they choose not to become a member they do not have an entitlement to vote. In the spirit of building community and remembering that the children's needs are front and centre of all P&C initiatives, parents are reminded that the P&C is run in the best interests of our students and not for individual benefit.

Swanbourne Primary School
Narla Road, Swanbourne WA 6010
(08) 9253 5300

Copyright 2018 Swanbourne Primary School