P&C President - Mrs Lauren Pavlich
The President ensures an efficient and well run P&C by
- establishing good relationships with members, being respectful of everyone's rights and responsibilities
- developing a vision of where the P&C is heading and what strategies will be implemented to facilitate its success
- developing a collaborative relationship with the school principal, deputy principal and teaching staff
- planning meetings and following up on actions from previous meetings in conjunction/ consultation with the executive team
- embracing the principles of impartiality, tact, respect, inclusiveness and common sense.
The President's duties include:
- convening meetings, ensuring that they run in accordance with the agenda and constitution
- ensuring fair discussion by providing everyone with the opportunity to contribute
- liaising with the principal, and ensuring activities are sanctioned
- working with the Treasurer to ensure financial accountability
- ensuring that the school community is kept informed of activities and developments
- coordinating P&C items for the school newsletter, and ensuring information is accurate and complete
- seeking sponsorship for P&C events such as the Quiz Night, Croc Rock and other projects
- being the public 'face' of the P&C.
P&C Vice President - Ms Joy Gilmour
The Vice-President supports the President by
- chairing meetings in his/ her absence
- sharing duties and responsibilities as agreed (outlined above)
- being supportive and attending meetings.
P&C Secretary - Mrs Kerry Mahoney
The Secretary's role is essential to the effective and efficient operation of the P&C by supporting the President and being responsible for communication and correspondence, and maintaining effective records.
The Secretary's responsibilities include preparing in anticipation of meetings through
- notifying members of dates for meetings; preparing and distributing agendas; obtaining reports from sub-committees, receiving and managing correspondence and noting apologies
- taking minutes of meetings and distributing them promptly
- updating membership register after each general meeting
- clearing mail and keeping the President informed on al issues
- ensuring close communication and cooperation between the parent association, office staff, school staff and parents
- monitoring the P&C email account and referring enquiries as required.
P&C Treasurer - Mr Tom House
The Treasurer is accountable for, and reports on, the finances of the P&C. The Treasurer is responsible for:
- keeping accurate financial records of all receipts and expenditures
- issuing receipts for all monies received, and paying accounts as authorised
- banking all money regularly
- presenting a financial report at each general meeting
- arranging an externally audited financial report for the Annual General Meeting (AGM)
- reconciling deposits and cheque books with monthly bank statements.
Fundraising Coordinator - Vacant
The Fundraising Coordinator assists the P&C Committee in coordinating fundraising activities at Swanbourne Primary School. Their duties include:
- maintaining and publicising the events calendar
- coordinating volunteers to assist deliver of activities
- providing leadership to event coordinators
- discussing fundraising options and opportunities at P&C general meetings
- presenting budgetary requirements for events requiring financial outlay for P&C committee approval
- providing the President with relevant information for the school newsletter, web site and annual report.
Uniform Liaison Officer - Mrs Karina Bolton
The Uniform Liaison Officer is responsible for:
- Second hand uniform sales
School Board Representative - Mrs Lauren Pavlich
P&C School Board Representatives attend School Board meetings and participate in
- determining the objectives, priorities and general policy directions of the school
- establishing the curriculum priorities and objectives, shape of the school curriculum and the plans for its delivery
- developing school development plans incorporating frameworks, priority areas, time lines and evaluation/ review
- controlling the use of school facilities outside school hours
- providing feedback to the P&C on the above
General Committee Members
P&C membership is open to all parents of pupils who attend the school, and to any citizens within the school community. The P&C maintains a register of members (i.e. any person who has paid the annual $1 subscription is automatically a member of the association). Parents are able to attend meetings without having to become a member, however if they choose not to become a member they do not have an entitlement to vote. In the spirit of building community and remembering that the children's needs are front and centre of all P&C initiatives, parents are reminded that the P&C is run in the best interests of our students and not for individual benefit.
